Bookkeeper (Part-Time)

 

Overview:
The bookkeeping role is a position of Christian ministry. The bookkeeper plays a crucial role in managing the Dawn Centre’s financial records with accuracy, integrity, and confidentiality. Key responsibilities include processing donations, payroll, payments, maintaining donor records, and preparing detailed financial reports. Competencies required are proficiency in QuickBooks, meticulous attention to detail, and strong organizational skills to handle tasks like bank reconciliations, tax receipts, audits and yearend preparations. The Bookkeeper must communicate effectively with donors and staff, coordinate with auditors, and ensure compliance with CRA and
support the financial transparency and accountability of the centre.

Reporting Structure:
Reports to: The Executive Director (ED) and the Board of Directors

 

Qualifications:

1. Post secondary education in Accounting/Business Administration

2. Minimum 3-5 years of bookkeeping and payroll experience with solid Canadian payroll knowledge preferably in a charitable/non-profit environment

3. Intermediate to Advanced level skills/knowledge with QuickBooks Online and Microsoft Excel.

4. Knowledge of GAAP and nonprofit accounting standards.

5. Strong attention to detail and organizational skills.

6. Ability to work independently and maintain confidentiality.

7. Excellent communication skills, both written and verbal.

8. Experience with donor management or grant tracking software is an asset.
9. Expresses full agreement with Centre’s Purpose, Mission and Vision Statements, the Sanctity of Human Life Statement, the Statement of Faith, and Core Values.
10. Expresses full agreement with Centre’s Code of Ethics and Professional Conduct and Lifestyle Standards Policy.
11. Completion of organizational training and orientation.

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Personal Attributes:
Conscientious: Pays keen attention to detail, ensuring actions comply with policy, and acts to support a professional practice environment.

Discreet: Careful and circumspect in words and actions, including a commitment to respecting patient confidentiality.
Sensitive: Communicates with the team in a way that conveys a compassionate, respectful, and judgement free atmosphere.
Flexible: Recognize how to adapt to a changing work atmosphere and a wide range of clients and client needs.
Spiritual Leadership: Speaks and acts in a way that exhibits a deep understanding of and commitment to Christian love and ethics and
encourages others to do the same.

Knowledge and Competencies:
Ethical: Recognizes and respects the intrinsic worth of each human being.
Computer skills: Proficiency with internet/email use, as well as Intermediate to Advanced Microsoft Office including Excel and Word and Quickbooks online.
Communication: Capable of communicating in a way that conveys professionalism to all levels of clientele, public, and the professional/medical community.
Bookkeeping: maintaining accurate financial records, processing transactions, and preparing reports for management and the board of
directors. This role ensures compliance with nonprofit accounting practices, donor restrictions, and grant reporting requirements.
Spiritually mature: Evidences clear practice of holistically integrating Christian doctrines, teaching and practices into daily living.

 

Key Responsibilities
1. Maintain accurate accounting records in QuickBooks Online.
2. Record and reconcile all financial transactions including accounts payable, accounts receivable, bank and credit card reconciliations.
3. Process bi-weekly payroll including government remittances and annual T4 reporting
4. Process invoices, payments, reimbursements, and deposits in a timely manner.
5. Track restricted and unrestricted funds, donations, and grants according to nonprofit accounting standards.
6. Prepare monthly, quarterly, and annual financial statements for management and board review.
7. Assist with annual budget preparation and provide variance reports.
8. Support audit preparation and respond to auditor inquiries.
9. Ensure compliance with federal and provincial/state nonprofit reporting requirements.
10. Maintain proper documentation for all financial transactions.

11. Collaborate with staff on grant budgets, reporting, and tracking of expenses.

Contract Details
This is a part-time contract position.

Estimated hours: 6hrs/bi-weekly, 20 hours/month.

Hybrid with occasional on-site availability

Flexible schedule with some deadlines (e.g., monthly financial reports).

Compensation: $27-30/hour.​

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The contact for this position is Birgit Pellizzari, Executive Director
Email: bpellizzari@dawncentre.ca
Phone: 519-620-0204