P/T Administration & Communications Coordinator (Maternity Leave)

The Administrative & Communications Coordinator is a temporary part-time position of Christian ministry. This role provides administrative, communications, marketing, fundraising, and event support to help ensure the smooth day-to-day functioning of the Dawn Centre while advancing awareness of its services and impact within the community.

​

The successful candidate will play a key role in supporting clients, volunteers, donors, and community partners through both administrative excellence and effective communication. Working collaboratively with the Executive Director, staff, and volunteers, the Administrative & Communications Coordinator will help maintain daily operations while supporting the Centre’s communications, fundraising, community engagement, and event initiatives.

 

Responsibilities

 

Client & Reception Support

• Welcome clients and visitors in a warm, professional, and compassionate manner.

• Maintain confidentiality and privacy standards in all client interactions.

• Manage appointment scheduling, confirmations, rescheduling, and cancellations.

• Input and maintain accurate client records and information.

• Prepare client paperwork and administrative materials as required.

• Contact clients regarding appointments and administrative follow-up.

• Provide administrative support for client services and healthcare-related appointments as required.

​

Office Administration

• Monitor and respond to general email inquiries.

• Manage incoming phone calls and voicemail messages.

• Welcome and assist volunteers and visitors to the Centre.

• Maintaining organizational lists.

• Order office, program, and operational supplies as needed.

• Assist the Executive Director with administrative tasks, scheduling, and general office operations.

​

Website & Digital Communications

• Maintain and update website content as required.

• Create and update website pages, announcements, event information, and organizational updates.

• Ensure online information remains accurate and current.

• Assist with the creation and maintenance of digital content, including blog posts and resource materials.

​

Social Media, Marketing & Communications

• Coordinate and maintain the Centre’s social media presence.

• Create and schedule social media content aligned with the Centre’s mission, values, and branding.

• Develop content related to programs, services, events, fundraising initiatives, and organizational updates.

• Assist with the planning, writing, and distribution of newsletters and donor communications.

• Support marketing campaigns that increase awareness of the Centre’s services, events, and fundraising initiatives.

• Assist in the creation of promotional materials, graphics, and communication resources as required.

• Use storytelling to communicate the Centre’s mission, services, and community impact through social media, newsletters, fundraising communications, and other marketing materials.

​

Events & Fundraising Support

• Assist with the planning, coordination, and administration of fundraising and community events.

• Support event logistics, timelines, registrations, and communications.

• Maintain donor records and communication lists.

• Assist with donor stewardship and communication initiatives.

• Support fundraising campaigns, appeals, sponsorship initiatives, and donor engagement activities.

​

Community Engagement

• Assist with promoting the Centre’s services, programs, and events within the community.

• Support relationships with churches, community organizations, volunteers, donors, and community partners.

• Assist with community outreach and engagement opportunities as assigned.

 

General Responsibilities

• Handle sensitive client, donor, volunteer, and organizational information with professionalism and discretion.

• Support the mission, vision, values, and policies of the Dawn Centre.

• Perform other duties as assigned by the Executive Director.

 

Qualifications

• Experience in administration, communications, marketing, or related fields.

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Experience with website platforms such as Wix is an asset.

• Proficiency with Microsoft Office, Google Workspace, Canva, and social media platforms.

• Experience in a non-profit environment is an asset.

• Ability to work independently while collaborating effectively with a team.

• Demonstrates professionalism, confidentiality, and attention to detail.

• We recognize that strong candidates may not meet every qualification listed above. If you are passionate about the mission of the Dawn Centre and believe you would be a good fit for this role, we encourage you to apply.

• Expresses full agreement with the Centre’s Purpose, Mission and Vision Statements, Sanctity of Human Life Statement, Statement of Faith, Core Values, Code of Ethics and Professional Conduct, and Lifestyle Standards Policy.

 

Position Details

Position Title: Administration & Communications Coordinator
Type: Temporary Part-Time (Maternity Leave)
Hours: 6 hours per week until mid-August, then 12–18 hours per week for one year
Location: On-site
Reports to: Executive Director

​

How to Apply

Interested applicants are invited to submit a résumé and cover letter to:​

Birgit Pellizzari
Executive Director
Email:

bpellizzari@dawncentre.ca ​

Phone:

519-620-0204

​

We welcome passionate individuals who are committed to supporting community impact, organizational growth, and the mission of the Dawn Centre.